Workflow management rules are the set of rules and guidelines that determine how a workflow is completed. They define which steps can be carried out and at what times it is possible to follow the most efficient route to its conclusion. When a company automatizes its most repetitive and predictable tasks using a structured workflow that allows employees to concentrate on strategic projects.
Workflows can be designed in a variety of formats to fit any project. For instance a sequential workflow is one that requires that the next step can’t begin until the prior task is completed. This is typical in expense management workflows where reimbursement for employees requires receipts to be submitted and authorization for payment.
A state-machine work flow an order of actions that is performed on an item in a particular sequence. Each action moves the product to a different state, such as “being completed” or “being written”. State-machine workflows can also have additional rules in place – like if-this-then-that conditional logic that can be used to set the flow of the process.
Furthermore, parallel workflows contain many steps that can be performed in parallel to achieve a desired endpoint, such as sending an item to a customer when the company confirms that it’s in stock. These steps can all be automated using an application for workflow.
It’s simple with the right workflow management software to design and manage structured processes to optimize efficiency, accountability, and productivity. By streamlining communication, and making sure that everyone in the team is aware of their responsibilities and roles and have a clear understanding of their roles, managers can reduce the confusion that leads to a lack of focus and deadlines.